(BM522) project management assignment on the Lords Mayor Appeal Charity (LMAC) project management strategies

Question

Task: Write a reflective journal on computer architecture assignment analysing the theoretical concepts captured from the weekly material.

Answer

Introduction
This project management assignment assesses The Lords Mayor Appeal Charity (LMAC) approaches an efficient project management plan for staging and airing an open-air music theatre event. This initiative of LMAC is to raise awareness among the city residents for celebrating the "A Better City for All" initiative. The collaboration partners are Samaritans for this project. In the following report, identifying the key project objective and deliverables will be significant to accomplish the tasks of the project. Identification of key stakeholders and their communication strategies will be presented in this project management assignmentreport, along with the presentation of the work breakdown structure. The analysis of various risks will also be considered in this assessment. Furthermore, an elaboration of quality expectations, quality specifications and acceptance criteria will be made.

project management assignmentTask 1:
Business case- Project Objectives
LMAC aims to initiate a business case for which the company approaches project management plans. Objective 1:To organise an open-air music theatre to raise awareness among the residents. Objective 2:To encourage the "A Better City for All" initiative for the city public. Objective 3:To collaborate with Samaritans to encourage funds for the celebration of this event. Objective 4:To develop project infrastructure for encouraging stakeholder engagement in the event.

Business case- Project Deliverables
For the development of the "Lord Mayor Charity Appeal Open Air Music Theatre Event in association with the Samaritans", it is essential to accomplish the project deliverables to make this event successful.

D1: It is essential to have a proper communication channel to spread awareness in the city.
D2: It is essential to possess the undertaking of the initiative for encouraging better city approaches.
D3: It is necessary to have proper budget management for arranging the required funds for the project. D4: It is crucial to analyse the stakeholders’ expectations so as to increase their engagement for this event.

Project Methodology
The execution of this Open Air Music Theatre Event of LMAC in association with the Samaritans requires a definite project management methodology to be followed. For this purpose, it will be beneficial to utilise the PRINCE2® project management methodology to plan a clearly structured and process-based approach for organising this event (Lalevée et al., 2020). Furthermore, the use of this project management assignmentmethodology is based on seven essential themes that make it more effective and compatible with the defined project objectives. The utilisation of the PRINCE2 methodology has been observed in the Niger Delta project of Royal Dutch Shell. Additionally, IBM also used this method in their various database management projects.

Business Case- To organise Open Air Music Theatre Event of LMAC.
Organisation- To collaborate with the Samaritans for fund management.
Quality- To assure definite quality to the audience with the “Better City for All” initiative.
Plans- To have a definite schedule and work breakdown structure.
Risk- To have an analysis of potential risks that are associated with this event project.
Change- To consider the necessary changes that will be essential to mitigate or eliminate the risks.
Process- To develop the overall process of this event to meet the stakeholders; expectations for this event.

Benefits of Methodology
The benefits of using PRINCE2® methodology for organising this event are beneficial in various essential aspects. Among them, a few of the benefits of this project management assignmentmethodology are highlighted.

Greater flexibility: PRINCE2® offers greater flexibility in organising the project components of this open-air music theatre event of LMAC (Ali, Khan and urRehman, 2021).

Optimised clarity: Improving the clarity can be possible with PRINCE2® methodology, which aids in optimising communication and responsibilities.
Risk Management: As per the analysis ofJordan et al. (2019), the use of PRINCE2® methodology offers a greater ability to risk management approaches which is essential to maintain content focus and benefits.
Stakeholder representation: The recognition of the stakeholders' requirements and analysing of their interests can be possible with the PRINCE2® methodology.

Task 2:
The critical path of the entire project has been provided in the following section. It will be the shortest path for completing theproject management assignment (1>2>4>9>10>21>22). Then critical activities of the path have been mentioned in the above section.

Task List
Please refer to the appendices section for this part.

project management assignmentGantt chart
The project management assignmentGantt chart has been created with the application of the start date and duration of the activities that have been included in the project schedule. The visualisation of the task durations can be observed within the Gantt chart.

Figure 1: Gantt chart of project timeline
(Source: Created by the researcher)

Network Diagram

Figure 2: Network diagram
(Source: Created by the researcher)

The network diagram of the entire project has been presented in the above section. The network diagram has been derived form the MS project plan and the calculations have been done through MS Project in-built tools. The activities that are included in the project have been included in this chart and critical path has also been mentioned.

Critical Path
The shortest possible route for the project is 1>2>4>9>10>21>22. The duration of it will be 70 weeks.

Figure 3: Critical path
(Source: Created by the researcher)

Task 3:
Analysis of stakeholders and communication strategies
For the successful management of the "Lord Mayor Charity Appeal Open Air Music Theatre Event in association with the Samaritans", it is crucial to identify and categorise the stakeholders in this aspect. Analysing the stakeholders will be significant in investigating their influence and interest. The internal stakeholders for this event project are categorised based on their involvement and responsibilities with the internal operations of LMAC (Hemmonsbey and Tichaawa, 2019). While on the other hand, the external stakeholders are categorised based on their activities and involvement with this event project and LMAC in any external process.

Apart from that, the analysis of communication strategy will be considered in this process. This will be significant in determining the process of communication, the information that is communicated and the frequency of communication with each stakeholder of this event. The detailed stakeholder management plan is provided in the Appendices section.

project management assignmentStakeholder Matrix
The stakeholder matrix is presented above in order to identify the influence and interest of each stakeholder who is associated with this event project. This will be significant for LMAC to consider the delivery of the client's expectation accordingly to progress with theproject management assignment deliverables successfully.

Figure 4: Stakeholder matrix
(Source: Created by the researcher)

The matric basically explains the project management assignmentstakeholders and their relative attributes in the project. For example, the stakeholders in the 4th quadrant must be kept satisfied for project feasibility.

Stakeholder Management Plan

Task 4:
project management assignment - Work Breakdown structure
The representation of the work breakdown structure essentially identifies the role of the major project stakeholders with the various defined project activities for organising this open-air music theatre event.

The above-represented organisational structure with WBS specifies the team involved with the aim of successfully organising the "Lord Mayor Charity Appeal Open Air Music Theatre Event in association with the Samaritans" project.

Task 5:
Analysis of risks
In the management of the "Lord Mayor Charity Appeal Open Air Music Theatre Event in association with the Samaritans" project, there can be high possibilities and severity of various risks that can have a high impact on the overall project outcomes (McGowan, Wojahn and Nicolini, 2022). As a result of that, the identification of these risks will be essential in this regard in order to identify its cumulative impact score.

Task 6:
Quality expectations
Some of the essential quality expectations have been considered essential to meet the event organisation's objectives.

Spreading high awareness and achieving audience satisfaction.
Managing an effective time schedule for the event.
Having proper control of the budget and resources (Tereso et al., 2019).
Encouraging good performance and productivity in the event outcomes.

Acceptance Criteria
Considering each of the deliverables that have been specified earlier, acceptance criteria have been proposed from the end-user perspective. This has been presented with the use of the Moscow method.

Quality Specifications
Some of the quality specifications that can be identified for this project management assignmentproject are highlighted in this process.

Efficiency: The project must be efficient to deliver the message of the initiative.
Consistency: The project must be consistent in managing the effective delivery of the project outcomes (Alvarenga et al., 2019).
Reliability: The event initiative must be reliable and focused as per the project deliverables. Performance: The performance in this event project should be organised with effectiveness and robust planning.

Measures to control the event
To proceed with effective measures for controlling the event with efficiency, it is essential to follow some significant steps in this regard.
Step 1: It is necessary to design an efficient plan for monitoring the attributes of the event project.
Step 2: It is necessary to ensure the implementation of a report management mechanism for the project (Lalevée et al., 2020).
Step 3: It is essential to recommend and approve necessary recommendations that can aid in improving project deliverables.
Step 4: It is necessary to check and ensure the management of recommendations and guidelines to meet the project objectives.

Conclusion
The evaluation of the variousproject management assignment is necessary for the management of project deliverables and reaching the specific outcomes for the successful delivery of the project. To automate and plan the decisions, the use of a network diagram and planning using a Gantt chart is quite significant to consider an elaboration of the timeline for the project. An analysis of the stakeholders and categorising them has been a great opportunity to categorise their interests and the influence of the stakeholder on the project's progress. Furthermore, the project management assignmentanalysis of the risk is also made in this assignment to consider various possible risks that can occur in this project.

Reference List
Ali, H., Khan, M.Z. and urRehman, U., (2021). An Empirical Study on adoption of Agile Project Management Methodology and its effect on Project Success with moderating role of Organizational Culture. European Journal of Social Impact and Circular Economy,project management assignment2(1), pp.75-99.https://www.ojs.unito.it/index.php/ejsice/article/download/5158/5015
Alvarenga, J.C., Branco, R.R., Guedes, A.L.A., Soares, C.A.P. and e Silva, W.D.S., (2019).The project manager core competencies to project success.International Journal of Managing Projects in Business.https://www.emerald.com/insight/content/doi/10.1108/IJMPB-12-2018-0274
Bond-Barnard, T.J., Fletcher, L. and Steyn, H., (2018).Linking trust and collaboration in project teams to project management success.International Journal of Managing Projects in Business.project management assignmenthttps://www.emerald.com/insight/content/doi/10.1108/IJMPB-06-2017-0068/full/html de Oliveira, G.F. and RabechiniJr, R., (2019). Stakeholder management influence on trust in a project: A quantitative study. International journal of project management, 37(1), pp.131-144.https://www.sciencedirect.com/science/article/pii/S0263786318301091casa_token=Ug9aWki6KZQAAAAA:K5i_5JYLnr8q2UwXLKjmqEZn9_ZHWgD9wLa8hu2yodeUYAj_s_GthH8wQhKaUZ9YfWw6HLLy
Hemmonsbey, J. and Tichaawa, T.M., (2019). Using non-mega events for destination branding: A stakeholder perspective.Geo Journal of Tourism and Geosites, 24(1), pp.252-266.project management assignmenthttps://www.researchgate.net/profile/Tembi-Tichaawa-2/publication/332165402_Using_non-mega_events_for_destination_branding_A_stakeholder_perspective/links/5ca78a3aa6fdcca26d0122f9/Using-non-mega-events-for-destination-branding-A-stakeholder-perspective.pdf
Jordan, T., Gibson, F., Stinnett, B. and Howard, D., (2019). Stakeholder engagement in event planning: A case study of one rural community's process. Event management, 23(1), pp.61-74.https://www.ingentaconnect.com/content/cog/em/2019/00000023/00000001/art00005 Lalevée, A., Troussier, N., Blanco, É. and Berlioz, M., (2020).The interest of an evolution of Value
Management methodology in Complex Technical Projects for improving Project Management.Procedia CIRP, project management assignment90, pp.411-415. https://www.sciencedirect.com/science/article/pii/S2212827120302791
McGowan, J., Wojahn, A. and Nicolini, J.R., (2022).Risk management event evaluation and responsibilities.In StatPearls [Internet].StatPearls Publishing. https://www.ncbi.nlm.nih.gov/books/NBK559326/
Tereso, A., Ribeiro, P., Fernandes, G., Loureiro, I. and Ferreira, M., (2019). Project management practices in private organisations. Project Management Journal, 50(1), pp.6-22.https://journals.sagepub.com/doi/pdf/10.1177/8756972818810966
Wallace, K. and Michopoulou, E., (2019). The stakeholder sandwich: A new stakeholder analysis model for events and festivals. Event Management, 23(4-5), pp.541-558.https://www.academia.edu/download/77174855/stakeholder_20sandwich.pdfproject management assignment

project management assignmentAppendices
Appendix 1: Task Schedule